KaalamTrack the hours.
Bill them without retyping.
Time tracking and invoicing for freelancers and small teams. The hours you log become the lines on your invoice, so nothing gets copied into a spreadsheet first.
Free during early access. No credit card required.Follow the workflowIt starts with a time entry.
Start a timer when you begin, or add the time afterwards if you forgot. Each entry gets a project and a short note about the work.
Moving from Toggl or Clockify? Bring your old entries over from a CSV export.
even across workspaces.
Just you.Personal Workspace
Contact form and validation
Saved means counted.
Nobody reviews your time but you. Once an entry is saved, it shows up in your reports and is ready to invoice.
How freelancers use KaalamYour team.Company Workspace
Auth token refresh
Workers submit, owners approve.
Your team submits a week at a time. Approve the entries in bulk, or send one back with a note saying what to fix. Each entry keeps the rates it was submitted at.
How team approvals workYour hours become an invoice.
Freelancers invoice a client for saved time across that client's projects, or bill a fixed amount each month. Teams invoice a customer for one project's approved time, a completed month at a time.
Workers can invoice the company too, for their own approved time at their cost rate.
built from tracked time.
Send it, then watch for payment.
Email the issued PDF straight from Kaalam and you'll see when the client opens it. When the money lands, mark the invoice paid. Each client's page shows what's still owed and what's overdue.
An issued invoice never changes. If you got something wrong, issue a credit note, plus a replacement if you need one.
they've opened it.
Know what the work adds up to.
Billed amount minus worker cost gives you an estimated gross margin for each project and each person. It only counts approved hours, at the rates they were approved at.
Clients can follow along too: share a read-only link to a project's time.
How the margin is calculatedand by worker.
Personal or company
workspace?
Pick the one that matches how you bill. If you freelance and work on a team, you can belong to both.
| Your workflow | Personal | Company |
|---|---|---|
| Track time | Timer or manual | Timer or manual |
| Import past time | Toggl, Clockify, or Kaalam CSV | Not available |
| Time review | No approval needed | Weekly submission, owner approves |
| Invoices you send | Saved time or a fixed monthly amount | Approved time, one project |
| Invoice period | Your date range | Completed month |
| Worker invoices | Not applicable | Workers bill their approved time |
| Getting paid | Email the PDF, mark it paid | Email the PDF, mark it paid |
| Reporting | Your time & estimates | Team costs & margin |
Start with the workspace you need.
Add the other one later.
Free during early access. No credit card required.